Vendors include any businesses, clubs, organizations, or individuals, who wish to set up a booth or tent at the event.

Sponsor is a separate designation, indicating a donation has been made to provide scholarships and grants in addition to vendor or entrance fees.

Clubs not selling may have free vendor space. Clubs intending to sell and all other entities (except swap meeters in a specific area on Saturday), whether intending to sell or not, must pay vendor fees.

In addition to vendor fees, vendors must also register and pay for any person coming into Camp Oakes to work in the space, or otherwise attend the conference. (Vendor fees do not cover camp entrance for individuals.)

A California Resellers License is required to sell items. Operating without a permit puts the RTMC, Inc. at risk. If you do not already have a permit, you may apply for a temporary sellers permit. For information see: http://www.boe.ca.gov/info/reg.htm#sales. Swap meeters set up in the Swap Meet area on Saturday need not pay site fees or have a resellers license.

Vendors arriving before 7:00 AM Friday may park in a reserved priority spaces and enter before the general public to begin setting up. Vendors arriving after 7:00 AM will park and enter with the general public.

In order to provide additional convenience for our vendors and comply with local Fire Safety Regulations, the RTMC AE is featuring two types of vendor booth sites: our Regular Sites and our new Premium Sites.

Vendor Sites Map

Regular Sites, colored red on the map, are the same as in past years, and are available for vendors who wish to supply their own canopy, which must comply with Big Bear City Fire Department regulations.  This means, among other things, that tents and canopies must be certified as flame resistant. In addition, each vendor must have one 2-A:10-B:C fire extinguisher (certified or purchased within one year) in a visible and accessible location. Each regular site is approximately 15 feet wide and costs $60 for one, $120 for two, and $150 for three sites.

Vendors in Regular Sites must supply their own canopy, tables, chairs, and astroturf; the RTMC AE will not arrange for them.

Premium Sites, colored white (large) or teal (small) on the map, are vendor rental packages provided by the RTMC AE that include a preassembled tent structure with siding, door cover, astroturf carpeting, exterior display area, tables, chairs, fire safety permit, and booth site, all for one low price--an almost $200 savings compared to arranging a delivered and assembled rental tent for your site (and without all your hassle). There are two standard sizes to choose from: 20' x 20' or 15' x 15'. A larger site may be created by combining adjoining sites.

Registration/Deadline
Registration for a vendor site must be submitted by May 1. Any late registration after May 1st must be authorized by contacting Allan Guthmiller at the address below for special arrangements prior to making any payments or registration.

Vendor fees do not include conference admission/registration, lodging, or meals for attendees. All attendees must register separately and pay lodging, camping, or day use fees. Attendees desiring meal plans must purchase one (meal plans include lodging and admission). You do not have to pay day use fees when paying for lodging or camping.

After you register, you will be contacted with detailed information about your site. If you have not received this information by May 8, or have other questions about vendor sales, please contact:

Allan Guthmiller
1900 Chickasaw Dr.
Henderson, NV  89015
(702) 558-3548
vendor@rtmcastronomyexpo.org

Click one of the following links for a printed vendor registration form or for online vendor registration.

Refunds
Refunds for pre-registrations can be obtained by notifying the RTMC in writing before May 13 for meal plans, or before June 6 for camping or day use pre-registrations. PayPal Service Fees are not refundable. Premium Site fees are not refundable after May 13.

Sponsorships

Individuals and vendors may register as sponsors at the following levels:

Gold: $1,500
Includes:
Large Premium Vendor Site (20’ X 20’ canopy, astroturf, 8 chairs, 4 tables)
Entry for six particpants
Entry on Thursday

Silver A: $1,000
Includes:
Small Premium Vendor Site (15’ X 15’ canopy, astroturf, 4 chairs, 2 tables)
Entry for two particpants
Entry on Thursday

Silver B: $375
Includes:
Regular Vendor Site (no tent, chairs, or tables included)
Entry for two particpants
Entry on Thursday

Bronze:  $250
Includes:
Regula vendor site (no tent, chairs, or tables included)
Entry for two participants

Gold and Silver sponsors of the RTMC AE may erect tents and store merchandise at their assigned vendor spots (at their own risk) starting at noon Thursday before the event. Sponsors will be listed on the Home page of the RTMC AE Web site, with a link to the sponsor's Web site, if applicable. Within each sponsorship category, sponsors will be listed in the order in which payment is received. Sponsor logos may also be included on the RTMC AE Web site's Home page. Sponsors and logos will also be included in the printed registration form if they have been received by January 15. Logos should be between 800 and 1200 pixels wide in the longest dimension and should be submitted in GIF, TIFF, JPEG, or BMP formats to the address below.

Attendees desiring meal plans must purchase one (meal plans include lodging and admission). You do not have to pay day use fees when paying for lodging or camping.

If you wish to be a sponsor or have questions about sponsorships contact:

Glenn Malcolm
(951) 354-5388 days
(951) 360-1030 evenings
gmalcolm@charter.net

Click on the following link for online sponsor registration.